Human Ecosystems: How to Achieve Breakthrough Performance in Partner Management

user Will Harper

This article by Will Harper was originally published in Future of Sourcing Magazine.

I recently met with a senior supply chain leader who, fresh off a redeye flight from Asia, faced a day of meetings that he barely participated in because of interruptions. Not a meeting went by without a call about a supplier “meltdown” in the region he’d just left.  This situation was all too familiar to him. “I’m just tired,” he told me.

A firm’s success depends on a complex, interconnected web of people who collect paychecks from other organizations. From suppliers to distributors to customers, a company’s partners have an increasingly critical impact on the quality of the firm’s products and services, the cost and efficiency of its operations, and the culture of the firm itself.

Because these relationships across the value chain are foundational to the success of the firm, all eyes are on the leaders who manage them. And these leaders often end up working around the clock and carrying a heavy burden of stress to keep things running as smoothly as possible given the complexity.

As performance consultants and strategists, we look for areas where dissatisfaction like this is on the rise because the same issues that might keep you up at night are also an invitation to positive change. One of the key changes that’s needed is a shift from an overly technical, organization-centric approach, to a more holistic, ecosystem-oriented approach.

Integrated Leadership

For decades, the popular approach to leadership focused almost exclusively on technical factors. From this point of view, the role of a leader was to coordinate objective, quantifiable tasks like analysis, planning and projections. Human factors like motivation, engagement and relationship were seen as soft or unprofessional and were mostly ignored. However, in recent decades, we’ve seen a growing acceptance of a more integrated understanding of the role of a leader. An integrated leader considers and develops the skills necessary to influence both the technical and the human factors in a system. This approach offers leaders more choices and greater leverage.

FIG 1. Leadership Levers: From Technical to Integrated

The Ecosystem Viewpoint

While it’s increasingly common to manage your own organization as the complex human system it is, often, we see leaders limit their influence over partner firms to the technical elements of the relationship. What are the contract terms? How can we get better pricing? How do we hedge against volatility? How can we get out of the agreement or be compensated if the other party makes a mistake? We act as if the right contracts, supervision and market forces are all that’s needed for optimum performance with partner organizations.

FIG. 2. Leadership Scope: From the Organization to the Ecosystem

The emerging imperative is to integrate human factors as a key element of influencing your partner ecosystem. Very few firms spend significant leadership time and effort thinking about how human factors impact partner organizations: How can we help create an ecosystem that employees of partner organizations are proud to be involved with? How can we enable an honest, effective and trust-based flow of communication between parties? How can we use this project to help our partners grow their people so they are even better positioned to serve us in the future?

In my experience working with senior executive teams, I’ve repeatedly seen firms achieve significant breakthroughs when they begin to consciously and consistently manage human factors in addition to the technical side of the business. While more challenging, the potential impact is even greater when leading across organizational boundaries. Companies that act quickly to master the skills required by this new approach will gain a significant competitive advantage. Those that do not may soon face significant challenges.
If you are looking to incorporate active management of human factors in your partner relationships, consider these four steps:

1. Understand the current reality.

We have found that a shared understanding of the current context is necessary to effectively manage complex relationships and to develop trust between parties. A process to get honest feedback from partners about both the technical and human elements of the partnership can be complicated by the fact that there are often power imbalances and commercial agreements at risk. A third party can be very helpful in navigating these waters with Enterprise 360s and other tools.

2. Establish open lines of honest, human communication with partners.

Once a baseline assessment of the state of affairs has been established, it’s essential to open lines of communication to allow each party to be heard. Ask your partners: How is this situation affecting you? What impact are our actions having on you? What can we do to enable our partnership to be more effective for you? What unintended consequences have we created for our teams? The goal at this phase is not to agree with each other, but to understand each party’s point of view.

3. Develop a shared vision of co-prosperity that creates clarity about roles and intentions.

Too often, given the limited and episodic flow of information between organizations, partner relationships are fraught with uncertainty. In the absence of clarity, partners sometimes end up assuming the worst. Working together to identify and envision a future where the relationship serves both parties is a path to increasing commitment and intention and is a powerful hedge against turbulence and risk. The clarity that this generates frees everyone involved to focus on adding value rather than protecting against imagined threats. A clear vision where everybody wins enables technical focus and human commitment.

4. Develop a cadence that makes space for both the technical and human elements of the relationship.

The mature organizations we work with already have a well-established cadence for handling the technical aspects of their partnerships, from a contract negotiation cycle to audits to quarterly business reviews. Often, all that’s needed is to make space in already scheduled touchpoints to address human questions like: How are engagement levels at the factory? What impact is that having on our results? How was our recent contract negotiation process? Did we make space to really hear and address each other’s needs?

It’s both natural and common to think that adding human questions to the already overwhelming technical questions partner managers face every day will result in an even heavier workload. But our experience working in this domain has shown that even small investments of time spent on human factors generate comically disproportionate results. People who feel listened to and respected don’t just work harder, they proactively and passionately look for ways to enhance the partnership.

The intensity, speed and complexity of global business and ever more complex webs of partner relationships demand that we expand the scope of our awareness and recognize that the success of a firm often depends more on people outside the firm than inside it. The next generation of high-performance leaders will rely on both technical and human levers to influence the ecosystems of value they lead, both within their own teams and in partner organizations.

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